SpendCrewContractor receipt & job costing software
Snap it. Track it.
Know your spend vs. budget.
Photograph your receipt. SpendCrew suggests which job each item belongs to. Review it, then see what you’ve spent against each job’s budget.
Free for 30 days · You will not be charged until the trial ends
Left to spend on active jobs
$8,145
across 3 active jobs
Job health
How your 3 budgeted jobs are tracking
Kitchen Remodel · Needs a look
1Deck Build · Over budget
1Mia · On track
1
Monthly spending
Material costs, confirmed receipts & manual expenses
Budget
$18,400
Spent
$10,255
Left to go
44%
Needs attention
- 4 receipts need review
- 2 jobs above 85% of budget
- $566 not on a job yet
Not on a job
Unassigned
Missing from your job costs
Overhead
Shop supplies, deliberately off the jobs
Active jobs
Kitchen Remodel
At Risk$806left of $6,200
87% used · At Risk
Deck Build
Over Budget-$630left of $4,200
115% used · Over Budget
Mia
On Track$7,969left of $8,000
0% used · On Track
Kitchen Remodel
At RiskSpent
$5,394
Remaining
$806
Used
87%
Deck Build
Over BudgetSpent
$4,830
Remaining
-$630
Used
115%
Mia
On TrackSpent
$31
Remaining
$7,969
Used
0%
THE HOME DEPOT
Sep 8
$344.32
Ferguson
Sep 6
$128.90
Ace Hardware
Sep 4
$42.15
Sherwin-Williams
Sep 2
$96.40
How it works
One trip. Three jobs. One receipt.
Split one contractor receipt across multiple jobs, down to the individual line item. Deck boards, a faucet, blades for the truck. Three jobs, one trip.
The Home Depot
Sullivan Deck
$184.40 materials + $12.72 tax
Miller Bathroom
$119.00 materials + $8.21 tax
Overhead
$18.70 materials + $1.29 tax
They add up to $344.32 exactly. Tax follows the items that incurred it.
Built for the receipts contractors already deal with: Home Depot, Lowe’s, Ferguson, Ace, lumberyards and local suppliers.
Also on the web
A web dashboard that syncs with your phone.
Everything you scan on your phone shows up here too: every job, every receipt, every dollar left to spend. Good for an end of day look at your desk, or handing numbers to your bookkeeper.
Left to spend on active jobs
$10,650
across 3 active jobs · $23,350 spent of $34,000
Active jobs
3
Material budget
$34,000
Material spend
$23,350
Budget remaining
$10,650
Unassigned spend
$8
Monthly spending
Material costs by month, confirmed receipts and manual expenses.
Material budget
$34,000
Amount spent
$23,350
% left to go
31%
$2,800
Apr
$4,600
May
$2,400
Jun
$5,200
Jul
$2,650
Aug
Sep
Job health
How your 3 budgeted jobs are tracking.
- Bath · On Track
- Ally Kitchen · At Risk
- Deck · Over Budget
Material budget vs. spend by job
Each bar is one job’s budget; the fill is what has been spent against it.
Needs attention
- Deck is over budget
- Ally Kitchen is near its budget
- 5 receipts need review
Active jobs
| Job | Budget | Spent | Remaining | Status |
|---|---|---|---|---|
| Bath | $20,000 | $9,000 | $11,000 | On Track |
| Ally Kitchen | $7,000 | $6,300 | $700 | At Risk |
| Deck | $7,000 | $8,050 | −$1,050 | Over Budget |
Stays in sync with your phone
Scan a receipt on site, see it here the next time you load the page. Same jobs, same numbers, no extra setup.
Better for a bigger screen
Review a week of receipts, check every job at once, or print something for a customer, easier with a full screen than a phone.
Easy to hand off
Sign in from your bookkeeper's computer, or your own laptop at the end of the day. No app to install.
Send it to your accountant
One spreadsheet with every job, receipt and expense, ready to email over.
No more shoebox of paper
Every receipt, exactly as photographed.
Click Receipts and every one you’ve scanned is right there.
Receipts
32 photographed · 1 needs review
THE HOME DEPOT
Aug 14
FERGUSON
Aug 12
ACE HARDWARE
Aug 9
LOWE'S
Aug 5
SHERWIN-WILLIAMS
Aug 2
The IRS accepts a clear photo as your record, so check your state’s own rule too.
Not just paper
Every receipt, however it shows up.
Suppliers send order confirmations by email now as often as they print a receipt. SpendCrew reads all of it, the same way, split across the same jobs.
Paper receipt
The counter printout, photographed like always.
An emailed order confirmation or an invoice, saved to Files.
JPEG or PNG
A screenshot, or a downloaded copy already sitting on the phone.
Right in an email
No attachment at all? Point the camera at the screen and snap it.
Import from Files on the phone, or upload straight from the website. Same extraction, same job-splitting, either way.
Take a look inside
This is what running your jobs actually looks like.
Left to spend on active jobs
$8,145
across 3 active jobs
Job health
How your 3 budgeted jobs are tracking
Kitchen Remodel · Needs a look
1Deck Build · Over budget
1Mia · On track
1
Monthly spending
Material costs, confirmed receipts & manual expenses
Budget
$18,400
Spent
$10,255
Left to go
44%
Needs attention
- 4 receipts need review
- 2 jobs above 85% of budget
- $566 not on a job yet
Not on a job
Unassigned
Missing from your job costs
Overhead
Shop supplies, deliberately off the jobs
Active jobs
Kitchen Remodel
At Risk$806left of $6,200
87% used · At Risk
Deck Build
Over Budget-$630left of $4,200
115% used · Over Budget
Mia
On Track$7,969left of $8,000
0% used · On Track
One tap to any screen
Home, Jobs and Receipts, always right where you expect them.
Nothing hidden
Every figure here reads straight off the same math the app runs when you use it.
Built for the truck, not a desk
Big numbers, big buttons, readable in daylight with one hand.
Why it works
Capture now. Sort later.
Scan contractor receipts from your phone, then review job costs and unresolved items from the web when you have time.
Nobody should have to do their bookkeeping in the parking lot. Capture at the counter, sort it when you sit down.
Tuesday 10:42
SavedOn the phone
- Receipt captured
- 14 items found
- 3 waiting for a job
Take the photo. Get back to work.
Sunday 19:14
14 receipts · $2,863.42
This week
- Complete9
- Need a job3
- Total doesn't add up1
- Possible duplicate1
The nine it got right stay out of the way.
Not a one-person tool
Your whole crew, one business account.
Invite the people who actually buy materials for your jobs. They scan their own receipts, and nobody has to chase anyone down to tie a purchase back to you.
Tap to make a code
From Settings, one tap and the app generates a short code for the business.
A crew member joins
They text it over. Typed in at sign-up, no separate account to set up.
Their receipts land on the job
Every purchase reaches the right job, reviewed the same way as the owner's own.
Settings
Team
Anyone who joins sees and edits the same jobs and receipts you do.
- you@yourcompany.comYou
- MikeJoined Sep 3
K7XQ2P9M
Expires in 7 days
Job
Sullivan Deck
- $197.12
The Home Depot
Bought by You
- $128.90
Ferguson
Bought by Mike
- $42.15
Ace Hardware
Bought by You
Two people, one job, one running total, and nobody has to reconcile it by hand.
No passwords to manage
Each crew member signs up with one code. Nothing for the owner to hand out or reset.
Plenty of room
200 receipts a month, shared across everyone on the account, more than most crews need.
Codes expire on their own
Unused for 7 days, and a code stops working by itself. Nothing to remember to revoke.
Trust
When it isn’t sure, it says so.
SpendCrew uses AI to extract receipt line items, prices and tax, and to suggest which job each purchase belongs to. Anything uncertain is flagged for review rather than quietly added to your job costs.
Reading crumpled thermal paper is imperfect for every product that does it, ours included. Anyone claiming otherwise is selling you the disappointment along with the product.
A flagged mistake costs you ten seconds. A hidden one becomes a job that looked profitable and wasn’t.
- Receipt total
- $640.48
- Calculated
- $632.48
- Difference
- $8.00
We may have missed an item. This receipt can’t be confirmed until it balances, so nothing reaches a job total until the numbers agree.
The payoff
On Friday, you can see
what you spent on the job.
Track material costs, subcontractor costs and crew costs by job, so you can see what you have recorded against each construction project.
Not a guess, not a shoebox, and not a number you rebuild in February.
Export it all as a spreadsheet whenever you want it.
Job
Sullivan Deck
- Materials−$4,200
- Subcontractors−$3,700
- Crew−$2,900
Remaining before overhead
$7,200
Before overhead, insurance, fuel, taxes and your own time. Not profit.
What SpendCrew promises
Capture takes seconds
Snap the receipt and get back to work.
No more receipt pile
Everything waits until you are ready to sort it.
We don't hide mistakes
Uncertain items are flagged, never silently guessed.
Scope
Already use QuickBooks? Good. Keep it.
SpendCrew handles the messy step of sorting receipts by job before accounting. Organise receipts by job, clean up material costs, then export it as a CSV file for QuickBooks or your accountant.
- Receipt
- Line items
- Right job
- Clean expense data
- Your books
Built to work alongside your existing tools. SpendCrew stays focused on sorting receipts by job so it can stay fast and simple.
Try SpendCrew on your phone
We’re testing SpendCrew with a small group of contractors before launch. iPhone testers can install right away. Android is a smaller, invite only test for now, so request access and we’ll add you.
Free to install · Nothing charged until your 30 days are up
Scan to install on iPhone