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Tap the line and change it. Anything you set by hand is marked You set this and will not be overwritten by the app’s suggestions. Reading a crumpled receipt is never perfect, for any app that tries it, ours included, so fixing a wrong line is designed to take a single tap.

Yes, and it is the reason the app exists. Each line goes to its own job, Overhead, or Unassigned. Sales tax and any whole-basket discount are then split across those lines, so a job carries the tax it actually incurred.

Things you bought that do not belong to one job, like blades, screws, or shop supplies. There is one Overhead bucket for the business, not one per job. You can open it and see everything in it.

A holding place for anything the app could not confidently place, so it is never guessed onto the wrong job. It is visible from the home screen and nothing stays there unless you leave it there.

Open it and reopen it. Change what you need and confirm again. Job totals are recalculated from scratch each time rather than added up as you go, so nothing is ever counted twice.

Confirm anyway. The warning never blocks you. It only shows up when the shop, date and total all match another receipt, which is usually a duplicate and occasionally two genuine trips.

Something on the receipt was probably not taxed, like a gift card, a deposit, a core charge, or food. If the app can work out which line, it offers a button to mark it. That stops a job from being charged tax it never actually owed.

Generally, no. The IRS accepts a clear photo or scan of a receipt as a valid record, so once a receipt is safely in SpendCrew you can let the paper go. On the web dashboard, click Receipts in the sidebar, or open any job, and you will see the original photo next to what it was for. Two things worth knowing: the photo has to actually be readable, a blurry or cropped one will not help you in an audit, and this covers federal IRS rules specifically, not every state or local requirement. This is information, not tax advice, so check with your accountant if you are unsure.

Yes. Settings → Export CSV gives you every cost as a spreadsheet, with the date, shop, item, job, amount, discount and tax in separate columns. Your bookkeeper can open it in Excel or import it into most accounting software.

No. It tracks what you spend on materials and what your subcontractors and crew cost, if you enter those. It does not do payroll, invoicing, scheduling, client portals or GPS, and there is no plan to. It is meant to sit alongside whatever you already use rather than replace it.

Settings → Delete account. You will be asked to type DELETE. It removes your business, jobs, customers, receipts, every receipt photograph and everything made from them, right away and for good. Export first if you want a record. Nothing is kept for you to recover.